Everything lives in Excel
Several versions of the same file, and nobody knows which one is right.
Custom systems
Your whole business, in one system.
Clients, operations, inventory, quotes, collections and scheduling in one place, built around your processes. No more confusing spreadsheets or chat threads.
Warning signs
Sound familiar?
WhatsApp is your database
Orders, photos and agreements lost across hundreds of chats.
Quoting takes half an hour
Copy, paste, calculate tax and build the PDF, over and over.
You don't know who owes you
Collections depend on someone's memory.
Inventory doesn't add up
You find out something ran out when you already need it.
Everything depends on one person
If they're out, nobody knows where each client stands.
What's included
One system. Everything that's scattered today.
Clients and files
Details, documents, history and balance for each client, in one place.
Stage-based operations
Orders, services or projects move through stages, with an owner and a date.
Inventory
Stock in and out, minimums and alerts by warehouse or branch.
Quotes and documents
With your logo and number, as PDF, sent via WhatsApp in a minute.
Collections
Who paid, who owes, and reminders before each due date.
Scheduling
Appointments, visits, deliveries and routes for your team in one calendar.
Client or supplier portal
Add-on: each client or supplier sees their own info from their phone.
Permissions and audit log
Everyone sees what they should, with a record of who changed what.
Built-in automations
What someone does by hand today, the system does on its own.
Defined on the first call, based on how your business works.
Self-reminding collections
Reminders before each due date, with amount and payment method.
Informed clients
When an order or service moves forward, the client knows without asking.
Quote and follow-up
Goes out numbered in a minute and reminds your rep if the client doesn't reply.
Inventory that warns you
Alerts when something drops below its minimum, before you run out.
Renewals on time
Contracts, rentals and service plans warn you before they expire.
A report every Monday
Income, receivables and what's due, in your inbox.
Some external services charge per use, such as automatic messages through the official WhatsApp Business API. They're contracted in your business's name and paid directly to the provider; we tell you the cost first. 10 tasks you can automate →
Systems already running
Not an idea: it already runs real businesses.
On the left, a system we built that is used every day (its data is hidden for privacy). On the right, the demo with sample data: this is how yours would look.
Multi-city service company
Each coordinator works in their city: requests, staff, guarantees, payments and the monthly close with collected and pending amounts.
private system
private system
This is how yours would look
The demo with sample data, for a warehouse and for a factory. Yours carries your names, stages, documents and logo.
pxdigitalstudio.com/demo/sistema
pxdigitalstudio.com/demo/sistema
By industry
It adapts to how your business works.
Pick your industry and see the demo with sample data.
Equipment rental
Equipment in the yard, on site and in the shop, contracts, deposits and returns.
See demo
Real estate
Properties, leads, viewings, contracts and rent.
See demo
Warehouses and logistics
Receiving, locations, picking, shipments and proof of delivery.
See demo
Service companies
Work orders, technicians, routes, contracts and certificates.
See demo
Distributors
Orders, picking, delivery routes, inventory and credit.
See demo
Factories and workshops
Production orders, raw materials, batches and shipments.
See demo
How we work
From the first call to launch, with dates from day one.
- 01
20-minute call
You tell us how you work today and we show you the demo. Free.
- 02
Written proposal
Modules, scope, dates and a fixed price before we start.
- 03
First version
Within a week you're testing it with your real data.
- 04
Adjustments with your team
We fine-tune it with the people who use it every day.
- 05
Launch and training
We move your Excel data in and train your team.
Already using a system or Excel?
Switching takes no effort.
The fear of switching is re-entering everything and losing something. That's why we handle the move.
We move all your data
Clients, products, sales, balances and history: from your Excel or your current system's export. You don't re-enter anything.
30 days side by side
During the first month you use both. You drop the old one only when everything checks out.
Works alongside your accounting
If you already use accounting or invoicing software, keep it. The new system runs day-to-day operations.
Your old system
Dated screens, only on the office computer, and every change costs extra.
On your phone
Your team and clients use it from their phones, where they already are.
With WhatsApp
Quotes, notices and reminders go out via WhatsApp in one click.
Made for you
With your names, stages and documents, and 8 changes a month to keep improving it.
Pricing
Two levels. A fixed price in writing.
System
October offer
Setup from$3,000
$2,500USD
and $250/month with 8 changes
- Up to 10 users and 2 branches
- Clients, files and documents
- Stage-based operations
- Inventory with minimums and alerts
- Quotes with your logo and number
- Collections with reminders
- Team calendar
- Permissions by role and audit log
- Daily backups
- Automations: reminders, notices and reports
- Data migration (Excel or old system) and team training
Ready in 2 weeks. 50% upfront and the rest on delivery. Client or supplier portals are one-time add-ons.
Book my callThe deposit is paid after the call, with the link we send along with your written proposal.
Enterprise
For multi-branch operations, production or integrations
Custom quote
- Everything in System
- Unlimited users and branches
- Production, purchasing and multiple warehouses with batches
- E-invoicing and connections to banks or your ERP
- Field app for technicians or sales reps
- Custom reports
- On-site training
By hiring you accept the Terms (Custom systems section).
Free call
See how it would work for your business.
Pick a day and time. In 20 minutes we show you the demo for your industry and what yours would include.
Questions
What people ask before starting
Is the data mine?
Yes. Your data is yours and you can request an Excel export at any time. We handle it confidentially and only to provide the service.
Does it work on mobile?
Yes. It works on computers, tablets and phones, with nothing to install. Each team member has their own account.
How long does it take?
The System is ready in 2 weeks, and you test it with your data in the first week. Enterprise depends on scope.
I already use Excel or another system. What happens?
We move your Excel data into the system as part of launch. If you have another system, we connect it or replace it, as defined in the proposal.
Is it secure?
Each user logs in with their own account and sees only what they should. Connections are encrypted, there are daily backups and every change is logged.
What does the monthly fee cover?
Server, database, daily backups, security, WhatsApp support on business days and up to 8 changes per month. New features are quoted separately.
What if I stop paying the monthly fee?
We notify you before pausing access. If you decide to end the service, we hand over your data export and your code.
Can it connect to my invoicing or my bank?
Yes, on the Enterprise level: e-invoicing, banks, your accounting software or whatever you already use. Quoted case by case.